Registration Steps

Procedures of Farm and Firm registration, inspection & certification

First : Steps for registration, inspection and certification for

a FARM to be organic

Operator or owner fill a special form (request for registration)

(provided by TAWTHIQ) asking to register his farm as organic

farm and pay fees of initial visit.

Submit with application form a map and farm questionnaire

Within two weeks from applying these forms TAWTHIQ will

inform him about date of first visit

TAWTHIQ inspector will carry out initial inspection according

to approved TAWTHIQ inspection form. During first visit the

inspector will confirm data mentioned in farm questionnaire

submitted by the operator earlier

During initial inspection the inspector will interview the operator

and inform him with organic production rules and be sure

about farm documents and give him a copy of this book also

soil or water samples can be taken if necessary

Inspection report will be reviewed by chief inspector, then

submit to certification committee to accept or reject registration

according to organic production rules

The operator will be informed about certification committee

within 14 days of the inspection. In case of acceptance the

operator will be informed about code number of his farm in

TAWTHIQ farm list , length of conventional period result of

analysis in case of taking sample during the visit

In case of rejection the operator will be informed with reasons

of rejection and explain appealing system within 15 days

The operator will be asked to come to TAWTHIQ office to sing

contract and receive short copy of organic rules and pay

annual fees also will receive copies of forms used in farm

document (farm diary, store book, ….etc.)

Now the unit is consider registered farms and start to apply all

organic rules under supervision

The registered farm or firm will be visited at least once a year

for inspection and taking sample and determine yield and

examine all point as listed in inspection form

According to inspection report and recommendation of chief

inspector farm and firms fulfill all requirement will have organic

certificate considering conversion period

The organic certificate allow farm to sell its product as

organic either in or out KSA

Approved Farm and Firm lists will send every year to the

High authority (MINISTRY OF AGRICULTURE) in KSA to be

approved and have the national Logo of (ORGANIC).

In case of operator commit a mistake (adding fertilizers or

plant protection materials not listed in annex I and II a suitable

sanction will charge according to sanction list of TAWTHIQ

Second : Registration, inspection and certification for FIRMS

/Factories and Agricultural Inputs deal with organic

products

Operator or owner fill application form and pay fees of first

visit

Combine with application form he shall submit firm

questionnaire, this include all data about the company (Firm

chart, rooms, processing steps, list of products, list of

recipes , list of suppliers, list of packing materials …etc.)

Within 14 days TAWTHIQ will inform him about date of

initial visit

During initial visit, TAWTHIQ inspector will fill FIRM

INSPECTION REPORT. He also will match between

submitted data and obtained data through the inspection.

Inspector will inspect stores processing process

Sources of raw materials, organic certificates for organic

raw materials..etc. separation system if there organic and

other grades

Inspector will interview the operator and explain

documentation system

The certification committee will review the inspection report

and recommendation of chief inspectors and make decision

about acceptance or rejection. The operator will be informed

about decision within 14 days from inspection

In case of acceptance the operator will be informed about

his farm code number in approved firm list, he will be asked

to come to TAWTHIQ office to sing contract and receive

necessary documents and pay annual fees

After signing the contract the first certificate can be

issued include end products and recipes produced by firm

Contract will include labs for analysis and way of sub

contracting third party. Sanction list will be used in case any

fragment for law